Approval, Account Coding & Validation Statuses In this article, you can find explanations for each of the statuses against invoice Approval, Account Coding and Validations, as well as the necessary action that is required. Choose which status type you are looking for using the below list: Approval Statuses Account Coding Statuses Validation Statuses Approval Statuses Approval Status Meaning Action required Action Required By Workflow approved Either A) The record is out for coding or B) the record has been out for coding and approval, and is now going through for payment A) Coding by the department. B) No further action required and will go on next available pay run for supplier subject to credit balance on the supplier account A) Coding by department. B) NFA Initiated Approval has been initiated to the budget holder Budget holder to approve notification through Fusion Budget holder Rejected Either A) Rejected by budget holder or B) There is no budget holder assigned for the budget code entered on the coding notification A) Department to reassess the budget entered to identify if if accurate or requires re-submitting through workflow for different code. B) Either TAT or POP to rectify budget escalation route A) Department. B) TAT or POP Account Coding Statuses Account Coding Status Meaning Action required Action Required By Withdrawn EMSS or colleague has withdrawn the coding notification from the department. Either to then send elsewhere, or match to a PO Either A) New departmental contact to be entered and coding notification sent to or B) Match to PO EMSS Initiated Coding notification has been sent to the departmental contact for coding of the record A) Departmental contact to enter budget code they require the expenditure or credit against or B) If using a PO, advise EMSS through the PO Matching form which PO they require this attached to Departmental contact Complete Coding notification has been successfully actioned with a budget code entered NFA required NFA Required Fusion record has recently been added and coding notification has not yet been sent out. This will be automatically sent to the department contact entered on the auto-run at 6pm each night NFA required NFA Needs review Fusion record has been entered without a departmental contact or PO matched EMSS to rectify and enter departmental contact on record EMSS Returned Coding notification has been returned by the departmental contact who received it initially Departmental contact to advise EMSS they do not believe this is for themselves, and potentially advise of alternative contact Departmental contact Validation Statuses Validation Status Meaning Action required Action Required By Needs revalidation The fusion record requires further action to validate for payment The record may either be A) sent for coding with departmental contact to code to correct budget through notification or B) record is matched to a PO and is on hold. Hold notifications will have been sent automatically to the PO requester to advise of hold reason and departmental contact to arrange rectification of hold(s) Departmental contact Validated Record is validated on the ledger and is either A) matched to a PO and there are no holds, which will then go through for payment or B) has been coded but is now out for approval with the budget holder A) NFA B) Budget holder to approve so that the record will be picked up on next available pay run A) NFA B) Budget holder Not validated The Fusion record has only just been processed onto the ledger and validation rule has not been actioned yet (this runs automatically at 6pm each night) NFA required NFA